Time : 7:00 pm – 10:00 pm
Date : September 24, 2011
Place : 411 Imperial Drive, Pacifica, CA 94044
Agenda
Attendees
Ko Wai Phyo
Ma Nandi Kyaw Min
Ma Thin Wit Yee
Ko Dave Maung
Ko Kyaw Min Oo
Ma Zargy Myint Aung
Ma Ei Darli Myint Aung
Ko Hpyo Wai Hpyo
Ko Kyaw Kyaw Soe
Ko Kyaw Lin Htat
Ko Lai Chow
Ko Win Min
Ma Myat Soe Mon
Ma Tin Nandar
Ma Wint Wah Lwin
Ko Zarni Tun
Ko Saw Naing Htwe
Rick Heizman
Minutes
Approval of Agenda
Approval of Minutes
The minutes of previous meeting was approved by majority of BODs and posted on BYA site.
Discussion and Business Agenda Item Approval
Everyone thanks Ko Win Min for a special treat to all the BODs with a wonderful Shan traditional cooking meal as well as Ma Zargy Myint Aung’s family for hosting the BODs’ meeting. Currently Ko Kyaw Min Oo volunteers for writing minutes.
Standard election for election processing needs to add on to Bylaws
Officer requirement with the current written description also need to review
Reserved active BYA members who are seeking to become BOD
Online voting structure needs to be optional for those who cannot be present to vote in person
Suggested 2 weeks e-mail notice to send out for online voting
Either members voting or executive voting will be validated for approving processes
Suggestion from Ma Nandi Kyaw Min as a previous election commissioner in regard to having fixed election month needs to add on.
Election committee training as well as the time frame for election date to reserve advance prior to 1 or 1 and month preparing was suggested.
Online voting structure needs to work for those who cannot be present
Suggested 2 weeks e-mail send out
Either members voting or executive voting will be validated.
Only the official member who filled out the form can vote.
(Note: All the BODs nominated Ma Wint Wah Lwin and Voted her in as BOD to fill in the last vacant seat)
The possible future short-term plans of BYA are as follow after brainstorming all the ideas. These plans will be properly prioritized at the next meeting after reviewing.
Community center for People from Burma
Fundraising committee
BYA recruitment
Picking project from Burma
Burmese American become in AAPI (Asian American Pacific Islander)
BYA website and Facebook update
Irrawaddy awareness
White House visitation follow up meeting
How to prepare to deal with the Earthquake training
Food truck
TBYG
Burmese Professional Networking
BYA book exchange (Information Hub)
BMCCFR Committee leading
BYA Big event (2) event
The possible future long-term plans of BYA are as follow after brainstorming all the ideas. These plans will be properly prioritized at the next meeting after reviewing.
Community center for People from Burma
Continue working and supporting YEP (Youth Education Program)
Ma Su Wai’s offering her talent to donate back to BYA’s fund
Bridging the cultural and working with other organization
Graduation Party once in two years
Ko Kyaw Kyaw Soe: Community Center Building project and he wanted focus group with the BYA organization as well as his willing to support B(M)CCFR committee
Ma Zargy Myint Aung: Community Center Building idea to put energy into with whatever she can assist and consider to be nominated as co-chair in the B(M)CCFR committee as well as picking up a good project in Burma
Ko Wai Phyo: TBYG connection with youth to maintain help them and BYA big event for next year Thingyan that something he is willing to coordinate as well as he strongly support to work with B(M)CCFR committee
Ko Lai Chow: Support the idea of as much as fundraising activities and he strongly believes that we must have some sort of revenue to manage to organization to be growing
Ma Myat Soe Mon: To keep in mind for linking with other organizations and to continuing network with them is vital role for BYA as well as strong support for B(M)CCFR
Ko Hpyo Wai Hpyo: Committed to implement some changes BYA website and will take any new idea to improve the site and social media. In additional, he suggested that we should come up with singing contest for Irrawaddy awareness. He also of course strongly supports for B(M)CCFR
Ma Wint Wah Lwin: More ideas for fundraising as well as support for youth education program
Ma Thin Wit Yee: Committed to have it done 501(c)3 done by end of 2011 and strong support for B(M)CCFR
Ko Kyaw Min Oo: Strongly committed for B(M)CCFR event next year, 2012, He expressed to lead as a chair person and will put more energy to this matter
Ko Kyaw Lin Htat: Strong support for B(M)CCFR and ready for any good proposal to execute
Ko Win Min: Be ready for extensive communication channel not only within BODs but also outside of BYA to show what BYA has been doing and create public awareness as well as strong support for B(M)CCFR
Ko Zarni Tun: Burmese Professional Networking: BYA collaborating with other Bay Area Burmese Organizations (such as BAPS “Burmese Americans Professional Society”, YEP, Burmese Professional Association and other Burmese organizations at colleges/universities) to create an annual professional networking event where many Bay Area Burmese professionals, students, graduates, teachers/professors and alike can connect for career in addition to building a stronger and more educated Burmese Community in the Bay Area and a strong support for B(M)CCFR
Ma Su Wai: Not available for comment
Rick Heizman: Bring more instruments for BYA committee to work with future events and support anyway he can with B(M)CCFR, and setup to meet up with Grace in December for a dialogue
In additions, Ko Saw Naing Htwe, Ma Ei Darli Myint Aung, Ma Tin Nandar and Ko Dave Maung contributed some ideas and together with BODs elaborated to building YEP stretch out for V.P getting help from community, finding source of funding idea with revenue stream, doing a creative entertainment for fundraising, visiting to White House to work with Mary, publishing bay area for Burmese directory, reassuring internal organization Bylaws done for 501(c) 3 by this year, building momentum for community center project, connecting with other communities to partner especially with AAPI (Asian Americans and Pacific Islanders) other South East Asia communities.
Insufficient time to go over detail and will carry out at the next meeting; however, every BOD is aware of the need for improvement and changes.
State filling process is done and BYA will have a nonprofit organization status soon. However, the Federal filing will cost fees. It is also important to have it done before the end of the year. That is why Ma Thin Wit Yee urged all BODs to review Bylaws effectively before the final version is submitted to the Federal.
Ko Win Min and Ko Hpyo Wai Hpyo have so many good ideas to offer and they both will be working on the website update, members following up with BYA site, Link support for other events such as “Mr. Hyphen” of the Hyphen magazine and interactive site that people can follow up with what has BYA been doing, finally social media link.
Thanks to Ma Zargy Myint Aung for willingness to work on to fundraise matching fund from Apple. We, BYAers are very pleased that you are bringing this opportunity to fund raise for B(M)CCFR. Since B(M)CCFR is just a committee to generate funding activities and would not be able to collect the money without having associate with nonprofit organization. That’s why BYA will be cosponsoring B(M)CCFR and needs involved in an active role when BYA nonprofit status is accomplished. Ma Zargy Myint Aung also believes that with the help of start up $20,000.00 dollars fundraising as well as foreseeable future from the Federal funding, it is feasible that we could have our community center for people from Burma here in the Bay Area in two years.
It will be at Ma Thin Wit Yee’s home and she will be hosting the meeting on October 8 or 15, 2011 from 7:00 pm – 10:00 pm in Newark. The meeting agenda will be sent out with the exact address.
New Business
Follow up with current Secretary Ma Thin Wit Yee will send any agendas to discuss.
Agenda for Next Meeting
Please send to Ma Thin Wit Yee to start generate a list of action and discussion items.
Adjournment
Meeting was adjourned at 11:00 pm by BYA Chair.