51st Meeting

Time : 7:30 pm to 10:30 pm
Date : November 12,2011
Place : 101 Eastmoor Avenue
Daly City, CA 94015

Agenda

  • Ice Breaker and Meeting Minutes Writer
  • Upcoming Events
  • * TBYG Talent Show (November 13, 2011)
    * API Circle Holiday Celebration! (Oakland Asian Cultural Center 388 Ninth Street, Suite 290,
    Oakland, CA 94607)
    * International Day to End Violence Against Women (IDEVAW) (2277 International Blvd, Oakland CA 94606)
    * YEP field trip to California Academy of Science on December 10, 2011
    * Health screening in Oakland on Saturday, November 19, 2011
    * Sayadaw U Silananda and U Osadha Birthday at TBSA (Half Moon Bay Monastery)
    * Irrawaddy Lovers on November 19, 2011 (Fremont)

  • BYA Short-term/Long Term Plan(s) (2011-12)
  • Proposal to change BYA organizational structure
  • Proposal to form subcommittee or project teams
  • Preparation for San Francisco Burmese Film Festival (December 3, 2011)
  • B(M)CCFR Coordination
  • Recap for Mr. Hyphen event
  • White House Visitation Update
  • BYA Bylaws & 501(c) 3 updates
  • BYA finance update
  • Next Meeting Date and Time
  • Attendees
    Ko Wai Phyo
    Ma Thin W. Yee
    Ko Kyaw Lin Htat
    Ko Kyaw Min Oo
    Ko Hpyo Wai Hpyo
    Ko Kyaw Kyaw Soe
    Ko Saw Naing Htwe
    Ma Myat Soe Mon
    Ma Tin Nandar
    Ma Ei Darli Myint Aung
    Ma Zargy Myint Aung
    Ko Thura Ko
    Ma Nandi Kyaw Min
    Ko Lai Chow
    Ko Ye Zarni Win Mg

    Minutes

    Approval of Agenda

  • Ice Breaker and Meeting Minutes Writer
  • Share info upcoming events
  • BYA short-term/Long Term Plan(s)
  • Propose to change BYA organization structure
  • Propose to form subcommittee or project teams
  • Preparation for San Francisco Burmese Film Festival
  • B(M)CCFR coordination
  • Recap from Mr. Hyphen event
  • White House visitation update
  • Bylaws & 501(c) (3) update
  • Finance update
  • Next Meeting Date and Time
  • Approval of Minutes

    The minutes of previous meeting was approved by majority of BODs and posted on BYA site.

    Discussion and Business Agenda Item Approval

  • Ice Breaker and Meeting Minutes Writer
  • Everyone thanks Ko Kyaw Min Oo for hosting. Currently Ko Kyaw Min Oo volunteers for writing minutes.

  • Upcoming Events
  • BYA volunteering event for Film festival on December 3rd, 2011

    TBYG Talent Show (November 13, 2011)

    API Circle Holiday Celebration! (Oakland Asian Cultural Center 388 Ninth Street, Suite 290, Oakland, CA 94607)

    International Day to End Violence Against Women (IDEVAW) (2277 International Blvd, Oakland CA, 94606)

    YEP field trip to California Academy of Science on December 10, 2011

    Health screening in Oakland on Saturday, November 19, 2011

    Sayadaw U Sobana Birthday at TBSA (Half Moon Bay)

    Irrawaddy Lovers on November 19, 2011 (Fremont)

    Lawkanartha Pathan Ceremony on November 24, 2012 (San Francisco)

    To keep calendar wide open meeting with Grace in December and date to TBA

  • BYA short-term/Long Term Plan(s)
  • There were several discussions on how BYA can effectively execute some of the action agenda items that were brought up in the previous meetings and came up with some concrete idea that BYA will initiate in a timely manner.

    Short-term to accomplish

    Meeting with Grace

    Visitation to White House

    Information Hub

    Committee reform

    501(c) (3)

    Burmese Professional Networking

    Support for Irrawaddy lovers talk event

    Long term to follow through

    Continue fundraising effort

    B(M)CCFR

    Graduation celebration in every two year

    Membership recruitment

  • BYA organization structure
  • Discussed on a new organization structure that will include only 1 VP position directly reporting to the President. Proposed idea was to divide some functions for directors to overseeing and taking over specific function as well. There will be subcommittee or program groups under those main functions. This will allow some active members to be able to participate in specific program or projects that they are interested in.

    Ma Myat Soe Mon will be sending a draft organization chart and will e-mail to BODs to review at the next meeting discussion.

    The idea for a new structure changed was proposed and majority of BODs agreed to restructure, but will need getting votes from all the BODs to finalize.

  • Form subcommittee or project teams
  • Here is the list of subcommittees/ project teams that were established during the meeting. Each subcommittee will sync up with their team before the next meeting.

    Information Hub: Lead: Ko Win Min, Ma Ei Darli Myint Aung, Ko Lai Chow and Ko Hpyo Wai Hpyo.

    Fundraising: Lead: Ma Nandi Kyaw Min, Ko Saw Naing Htwe, Ko Thura Ko and Ma Thin Wit Yee.

    B(M)CCC: Lead: Ko Kyaw Min Oo, Ma Zargy Myint Aung, Ko Wai Phyo and Ma Myat Soe Mon.

    Recruting: Lead: Ma Nandi Kyaw Min, Ko Kyaw Lin Htat, Ko Ye Zarni Win Mg.

    YEP: Lead: Ko Zarni Tun, Ko Saw Naing Htwe, Ko Kyaw Kyaw Soe

    Organizing Internal Documents: Lead: Ko Wai Phyo and Ma Thin Wit Yee.

    TBYG Cultural Class: Lead: Ko Wai Phyo, Ko Kyaw Lin Htat and Ma Nandi Kyaw Min.

  • Preparation for San Francisco Burmese Film Festival
  • Ma Nandi Kyaw Min kindly volunteered to be MC at the film festival. The tickets are expected to be sold out with the available 150 seats. Ma Thin Wit Yee will be monitoring and reporting daily sale activities.

    The actress will be doing some questions and answers for 10 minutes.

    During the break time, water and food “samusa” will be provided to the audiences, but donation will be accepting.

    All the BODs are assigned to coordinate at the event.

    Ko Wai Phyo and Ko Kyaw Kyaw Soe will be a point of contact before and during the event.

    Time frame of the event is available through BYA website.

  • B(M)CCFR coordination
  • The meeting will be on November 20th in Hayward.

    Ko Kyaw Min Oo: He spoke about his role in B(M)CCFR and excited to be there at upcoming SF Water Festival committee meeting.

    Ma Zargy Myint Aung: She will be working with some BODs to layout the objective of the meeting and will also be moderating the meeting.

    Ko Wai Phyo: Former President of BYA, will be inviting as many as people in our community to get involved and will be attend the meeting. He will be a key connection to boost other leaders to join in with this event.

    Ko Kyaw Kyaw Soe: the President of BYA will be presenting to have this water festival import role for BYA and his comment to work with B(M)CCC in the interest of unity with the Burma American Community on how to move forward building a community center here in the Bay Area for the first time..

    Note: This water festival “Thingyan” event funding proceeds will go to B(M)CCC. If there are any other 501(c) (3) organizations want to sponsor, they can be official partners. Other individual in B(M)CCC will continue to grow and to add on to an advisory role.

  • Recap from Mr. Hyphen event
  • Ko Kyaw Kyaw Soe, Holly Huynh and Ko Zarni Tun went to the event and got a connection with event coordinators and other active organization leaders when they were there. It is one of the BYA intentions to network with other organizations. Although the event did not directly draw BYA attraction it was an opportunity to see their focus on other aspect of social structure and promoting in Asian American value.

  • White House visitation
  • Ko Kyaw Min Oo talked with Rick Heizman and had setup meeting in December to meet up with Mary Nicely. It is expected to have a major dialogue with Mary Nicely for setting up with the White House staff members in seeking an opportunity to meet with them in order to get Federal help in 2012.

  • Bylaws & 501(c) (3) update
  • Ko Kyaw Kyaw Soe, Ma Thin Wit Yee and Ko Wai Phyo had a chance to go over with a lawyer for detail process of this matter and other requirements. Most BODs, who attended the meeting, signed the agreement of the newly revised final BYA Bylaw at the meeting. For those who were absent, please contact Ko Kyaw Kyaw Soe to sign it. So that we can submit the application as soon as possible. It is also important to have it done before the end of this year.

  • Finance update
  • Ko Kyaw Min Oo went over with the current budget update and reimbursed some spending of 4th year BYA birthday expenses.

  • Next Meeting Date and Time
  • It will be in Daly City and will be hosting the meeting December 17 from 7:00 pm - 11:00 pm. The meeting agenda will be sent out with the exact address.

    New Business

    Follow up with current Secretary Ma Thin Wit Yee and send any agendas to discuss.

    Agenda for Next Meeting

    Please address to Ma Thin Wit Yee to start generates a list of action and discussion items.

    Adjournment

    Meeting was adjourned at 12:00 mid night by BYA Chair.